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Changes, improvements, or enhancements to the appearance of your lot or exterior of your home are inspected to ensure compliance with the Design Guidelines for Brambleton. Additionally, properties and improvements are inspected to ensure that they are maintained in good order and repaired in a neat and orderly condition.
Authority for these inspections is found within the Declaration for Brambleton, Section 3.3. Easement for Upkeep.
(a) Association Access. The Declarant, on behalf of itself and its successors and assigns, hereby grants the right of access over and through any portion of the Property (excluding any improvement) to the Association, the managing agent and any other Persons authorized by the Board of Directors or the appropriate Covenants Committee, in the exercise and discharge of their respective powers and responsibilities, including without limitation to make inspections.
All inspections are performed by members of the Brambleton Community Association staff. Staff does not typically enter fenced yards or access decks during these inspections unless necessary to view conditions. In accordance with the Association’s enforcement policies, notice will be sent to provide time to correct items noted to be in violation of the Brambleton’s governing documents or policies. Please contact our Community Standards Department by email if you have questions regarding the inspection process or any other Covenants related matter.
Most inspections are conducted during the business day. However, routine evening inspections are conducted for vehicle-related concerns and proper operation of carriage lights.
As a planned community, Brambleton has recorded covenants which require its owners to take certain actions to preserve the aesthetic nature and character of the community. One of these required actions is that owners must seek approval from the Covenants Committee prior to making exterior modifications.
Most exterior changes or alterations to your home require review and approval by the Covenants Committee. The committee typically meets the second Monday of every month, at the Brambleton Community Association office, to review completed design review applications. You are welcome to attend but attendance is not required for your application to be reviewed.
To submit a proposed exterior modification to the Covenants Committee for review, an owner must complete the Design Review Application. This form is available on the Association’s website, in our office or in response to requests submitted by email.
Brambleton’s Design Guidelines contain specific information on a variety of exterior modifications and owners should familiarize themselves with the guidelines related to their proposed improvement before completing a design review application.
Completed applications may be submitted via email or to the BCA Management Office at 42000 Ryan Road, Brambleton, VA 20148. A drop box is located outside of our lobby entrance for after-hours submissions, and materials are retrieved each business morning.
A complete application must include detailed information describing the proposed change (typically, plans and specifications including sketches, photos, catalog illustrations, etc. showing the nature, kind, shape, color, dimensions, and materials; and a copy of the survey / plat with the location marked). As the committee only meets once per month, please ensure your application is complete.
An application submitted without all required supporting documentation will be considered incomplete. In such case, the Covenants Committees review period will not commence until all required submissions have been provided. Other exhibits may be requested to permit adequate evaluation of the proposed change.
If you have any questions regarding the required submissions or the application process, please contact the Design Review team at 703-542-6263 or email.
Covenants Committee meetings are held once each month. Their meeting schedule is published on the Association’s website and in our monthly e-newsletter. Any changes are shared on this website and on Brambleton Community Association’s Facebook page.
A decision letter will be mailed to your home address within a week informing you of the decision of your Design Review Application. Decision letters for applications that have been approved as submitted will be mailed via First Class U.S. Mail to the Brambleton address of the applicant. Decision letters for applications which have been approved with conditions or denied must be sent via Certified Return Receipt Mail so that the Association has proof of mailing. As a courtesy, a copy of the letter will also be sent via First Class U.S. Mail.
If you need the status of your application prior to receiving our letter, you may submit an email to inquire about your application status.
Applicants are not required to attend the Covenants Committee meeting to have their application reviewed. The committee meeting is an open meeting of the Association and residents are welcome to attend.
For applications received by the application deadline, ten days prior to the scheduled meeting, staff will review the application and contact owners to request additional information, if needed, to complete the application. For projects with major construction, unique or complex features, staff or the applicant may initiate a request for a review appointment with the Covenants Committee.
The application packet submission deadline is 9 AM on the Friday ten days prior to the scheduled Covenants Committee meeting. Any application packet that is incomplete or submitted past the deadline will be deferred to the next scheduled meeting once it is complete.
Expedited reviews will only be considered outside of a regularly scheduled meeting in rare instances when extraordinary or exigent circumstances exist. Please note that not all applications are eligible for review during the expedited review process.
Application packets received with a request for expedited review will be reviewed by the Covenants Committee at one time in the intervening weeks between regularly scheduled monthly meetings, typically two weeks after the last meeting and two weeks before the next meeting. The following conditions must be met:
The timeframe for a response to a request for expedited review varies. Committee members will make every effort to provide a timely response. However, as Committee members are volunteers, not employees of the Association, their availability outside of a meeting is not certain. Please be aware that not every request for expedited review can be honored. Applications which cannot be reviewed in an expedited manner will automatically be referred to the next regularly scheduled Covenants Committee meeting.
If you have questions or need more information about the Design Review Application process, please contact 703-542-6263 or email.